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More information on roles can be found here.

Guest

Media Manager 5 is available for guest users. Guest users are the users who are not logged in and can access the assets in a read-only mode. The guest users can only view assets that are made available for the public. It is a choice whether or not Media Manager 5 should have a Guest Area or require a log in to even access the home screen.

Guest users can search for public files, preview them, download them and share them on social media, if this is allowed. For the ability to add to favorites, they will be requested to log in, if they possess membership credentials.

Light UserUsers who possess credentials to the system usually fall under one of these user types:

User name

By default roles, the user can:

Light User

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  • see other members of the portal

  • download assets in original and custom quality

  • view collections

  • share assets

  • create crops of assets

  • see workflow tasks assigned to oneself and transition them

  • see related assets

  • view comments

  • create, edit and delete own comments

  • save searches

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Content Creator

By default the Content Creator can additionally to the above:

  • upload new assets

  • use Cognitive Services

  • view Work In Progress stages of the assets and to edit the stages that are assigned to the user or which do not have an assignee

  • bypass all download rules

  • delete assets permanently

  • edit workflows

  • perform transitions in workflow tasks that have no user constraints on transition

  • view workflow tasks of other users, as well as assign and delete tasks

  • run automations with a manual trigger

  • see the status of automations

  • have access to the Creative Cloud Connector

  • see and edit catalog folders in DAM administration view

  • see the uploaded files related to workflows

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Administrator

By default the Administrator can additionally to the above:

  • edit metadata

  • use metadata translation APIs

  • see and edit metadata definitions

  • view audit trail for assets

  • replace assets

  • create a new revision for assets

  • change the styling and theming when Brand portal is not enabled

  • edit users

  • edit Digizuite portals

  • edit automations

  • export assets, metadata as wells as assets with metadata

  • set up filters and free text searching

  • see generic job status - for instance elastic re-indexing 

  • access system monitoring

  • see system logs

  • edit and delete comments of other users

  • circumvent the copyright notification

  • configure download approval and bypass it once it is enabled

  • see and edit users and groups in DAM administration view

  • see files and secret files attached to workflow tasks as well as delete them

  • perform GDPR actions

  • see and edit integration endpoints

  • edit mail templates

  • edit the start screen in Media Manager

  • see all upload progress

  • use the embedded Media Manager UI

  • edit asset status they are not assigned to

  • configure YouTube integrations

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Super Administrator

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  • see the status for search administration in Media Manager

  • change job status, for example restart a failed job

  • create access keys for other users

  • can ignore all item security

  • access the product configuration, including searches, labels and configuration

  • see and edit destinations in DAM administration view

  • see and edit Digizuite constants in DAM administration view

  • edit Digizuite licenses

  • edit media format type setup

  • manage languages

  • see and edit profiles in DAM administration view

  • edit stopwords for Search2

  • see and edit transcodes in DAM administration view

  • edit SSO settings

  • access check-in and check-out

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Profile administration

Settings related to profile administration can be accessed by clicking the profile picture in the upper left corner of the main screen, and then selecting My profile.

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This menu item opens the section in which the user and configure brand portals: both the global style and the subpages.

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For more information, see section Brand portals.

System administration

This menu item provides the users with the information about system health as well as the status of Rabbit.

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Automation

This menu item opens the section in which the user can configure and preview automated jobs.

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For more information, see section Automation.

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This menu item opens the section in which the user can configure and preview workflows.

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For more information, see section Workflows.

Logs

In this section the user can access the system logs.

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For more information, see section Logs.

Audit

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logs

This menu item opens the section, where the user can preview the operations performed in the system. This includes changes in metadata, creation and deletion of assets, publishing of asset profile and changes related to workflows.

Logs

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For more information, see section Audit trail.

DigiBatch status

In this section the user can preview the details of system jobs and retry failed jobs.

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System monitoring

This menu item gives access to the monitoring dashboard. Upon clicking this option, the user will be re-directed to a new window, where they need to log in to Grafana.

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For more information, see section Monitoring and Grafana.

ConfigManager

In this section the user can create and edit email templates.

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For more information, see section Email templates.

Configuration management

In this section the user can access central management of all system configuration.

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For more information, see section Configuration Management.

General jobs

In this section the user has overview of the jobs running in the background in the system.

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