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Type | Description |
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Expiration date |  The user can specify for how long the collection will be available to the user(s) it is shared with. |
Specifying metadata fields |  The user can specify whether the people the collection is shared with gain access to viewing metadata fields and which ones. |
Download rights |  The user can specify which download right are gained to the people the collection is shared with. The following options are available:
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Sharing with a link
The user can generate a link to the collection and copy it for sending to the intended recipient(s) by any desired communication method.
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Email with the link can be sent to several people at the same time.
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Sharing with users
It is also possible to share collections with other registered users in the system. When a collection is shared with a user, it is visible for them in the collection menu , and they will not require without the need for a link to access to collection.With user shares, the collection level can also be modified, to include edit and admin
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Unlike link shares and email shares, with the user shares it is possible to collaborate on collections, i.e. it is possible to grant the user(s) the collection is shared with the right to manage assets within the collection or administer the collection itself.
When the share is created, the user will receive both a notification and an email.
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Sharing with groups
Group shares work the same way as user shares, except instead of being shared with a user, it is shared with a group, and thereby with all the members in that group.
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When users receive / looses a groupa user is added or removed from a group with an access to a shared collection, the collection will update correspondingly for with them.
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Managing shares
A quick overview of all shares can be viewed in at the top of the share tab of the collection.
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However, for a detailed list over every share, the "Overview of shares" should be clicked.
Here you can view, edit and delete every share for the collection.
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The detailed information about the shares for the collection can be accessed by clicking ‘Overview of shares’ button on the side panel.
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Here, the user can view all the shares for the collection as well as have access to several management options, dependent of the type of share:
Editing a share (all types of sharing)
Deleing a share (all types of sharing)
Copying the previously generated link (link shares)
Resending the invite (email sharing, user sharing and group sharing).
Sorting
It is possible to change the sorting order of the collections' list. The collections can be sorted either by name or by the order in which they were created.
It can be done in the main "All collections" ‘All collections’ window view - , by using the button in the upper right corner:
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There are multiple methods of adding assets to the collection:
Clicking "Add Asset" By clicking ‘Add Assets’ button, while inside a collection.Dragging the asset on to the "Collections"
By dragging assets to the ‘Collections’ menu at the left top, and releasing on dropping them onto the collection you wish to add the asset to.the assets should be added to
Downloading collections
There are different ways to download collections.
Via the left top "Collections" drop down ‘Collections’ dropdown menu.
Click on "More" ‘More’ button on the collection you wish to download, navigate to "Download"‘Download’, and select what you wish to download.
the download type:
By clicking "Download" in the left ‘Download’ on the sidebar menu, when inside a collection:
The files will be zipped and then downloaded.
Sub collections
It is possible to place a collection inside other collections, to create a nested structure.
This is similar to placing folders in other folder, on a computer, just like it is possible for the folders.
Creating sub collections
To create a child collection, you must navigate into the collection you wish to place it in, and press "New Sub Collection" ‘New sub collection’:
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Behavior of sub collections
Operations performed on a collection, can influence child collections.
The notable operations are listed here:, as follows:
Action | Sub collection behavior |
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Delete | When a |
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collection is deleted, all the |
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sub collections are also deleted. | |
Share | When a |
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collection is shared, all the |
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sub collections are also shared. |
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This means the users it is shared with can access the child collections |
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together with every asset in those collections. | |
Download | When a collection is downloaded, only the assets in |
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that collection are downloaded. |
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The assets in the sub collections are not included and need to downloaded separately. |