General information
Version 5.6 introduces a new collection system, with more customizability and more complex features.
The assets can be organized in collections. The ‘Collections’ menu is located by default on the top bar. It is also possible to display the collections in the center of the home screen (in place of folder menu) by clicking on ‘All collections’ under the ‘Collections’ menu:
The user can create a new collection by clicking on ‘New collection’ from the drop-down list under the ‘Collections’ menu or the same button in the upper right corner while in the centered view.
Collections are individual. This means that every collection created by a specific user will only be visible to this user, unless they decide to share it with another user.
The following actions related to collections are available:
sharing
renaming
downloading
deleting an entire collection
removing individual assets from a collection
creating sub collections
selecting a cover image
commenting.
Child collections
It is possible to place collection inside other collections, to create a nested structure.
This is similar to placing folders in other folder, on a computer.
Create child collection
To create a child collection, you must navigate into the collection you wish to place it in, and press "New Sub Collection"
Child behaviors
Operations performed on a collection, can influence child collections.
The notable operations are listed here:
Delete
When a collections is deleted, all the child collections are also deleted.
Share
When a collections is shared, all the child collections are also shared.
This means the users it is shared with can access the child collections, and every asset in those collections.
Download
When a collection is downloaded, only the assets in the collections are downloaded.
Child collections are not included.
Sharing collections
Share Permissions
When sharing a collection, you can specify what permission the person you share with gets.
There are three different permission levels you can choose from, with each step inheriting the permission from the previous, while adding new permissions
View: Access to view the collection and its content
Edit: Access to add and remove assets to the collection
Admin: Access to edit the collection, and create/remove shares
Share Types
Collections can be shared in four different, by link, mail, members and groups.
Common for all share types, is an time interval can be set, meaning the share is only valid during this period.
If an expiration date is not wanted, this can be disabled, making the share available permanently.
Link Share
When creating a link share, the permission is always set as a View, and cannot be changed.
Mail Share
In practice, a mail share works the same as a link share.
However, instead of showing the link when the share is created, an email is sent to all recipients with the link.
If a new user is created in the system later, with the same email is a mail share, this share will be converted to a member share.
This means the user now will have 2 active shares, one with the link, and one when logged in.
Multiple mail shares can be created at once.
User Share
When a collection is shared with a user, it is visible for them in the collection menu, and they will not require a link to access to collection.
With user shares, the collection level can also be modified, to include edit and admin.
When the share is created, the user will receive both a notification and an email.
Group Share
Group shares work the same way as user shares, except instead of being shared with a user, it is shared with a group, and thereby with all the members in that group.
When users receive / looses a group, the collection will update correspondingly for them.
View, Edit and Delete Shares
A quick overview of all shares can be viewed in the top of the share tab of the collection.
However, for a detailed list over every share, the "Overview of shares" should be clicked.
Here you can view, edit and delete every share for the collection.
Sorting
It is possible to change the sorting order of the collections' list. The collections can be sorted either by name or by the order in which they were created.
It can be done in the main "All collections" window view - by using the button in the upper right corner:
Adding assets to a collection
There are multiple methods of adding assets to the collection:
Clicking "Add Asset" while inside a collection.
Dragging the asset on to the "Collections" at the left top, and releasing on the collection you wish to add the asset to.
Downloading collections
There are different ways to download collections.
Via the left top "Collections" drop down menu.
Click on "More" on the collection you wish to download, navigate to "Download", and select what you wish to download.
By clicking "Download" in the left menu, when inside a collection
The files will be zipped and then downloaded.